Automating SOW Procurement: Upstream Integration is Key

There are so many eProcurement and vendor management systems claiming to effectively manage the procurement of SOW spend.In most cases these “solutions” miss the mark, rarely even addressing the most important part of the SOW – the ‘Project Plan’.

To effectively automate the procurement of SOW, a technology must either integrate with or become the buyer's Project Management tool. The project plan is the Holy Grail of any SOW. It defines the resource requirements, budgets, timelines, and acceptance criteria that will maker a supplier successful.

A change order is a common occurrence in SOW’s. If your VMS system does not have the project plan embedded, then executing change orders is even more manual, inefficient and fraught with potential errors. You might start to question the point of having a system at all.

When managing SOW through a VMS, creating a true closed loop system is key. You need to ensure the Project Management Office can use the system to build its projects or at the very least integrate their project tools with the system in order to ensure an efficient and seamless procedure.